Document Sustainable Fleet Management Strategy

The Committee was advised that the Sustainable Fleet Management Strategy (SFMS) sought to streamline and coordinate the Council’s activities associated with the management of its fleet. 

The Council’s fleet was made up of 79 vehicles including Heavy Goods Vehicles (HGV), mini-buses, vans and specialist equipment, as well as approximately 34 pieces of hand-held machinery and equipment.   With the exception of the leased Meals at Home vehicles, the Council owed all of the fleet assets.

In the calendar year 2023, the Council spent £698.349.87 operating its fleet (this figure included fuel, maintenance, parts, leasing and insurance costs).

The SFMS sets out to provide an environmentally sustainable operational fleet which delivers safe, reliable services to the community and was affordable to the Council,

The three guiding objectives of the strategy were:

·         Safe and Compliant,

·         Fit for purpose and offers value for money

·         Environmentally friendly

The SFMS contained an action plan.  This set out the proposed short term actions (to be implemented between 2024 and 2026).

The Committee was advised that central to delivering on the Strategy vision and objectives was the proposal for the Council to move to a ‘one fleet approach’.  This meant the organisation and coordination of the Council’s fleet would be centralised.  The current approach meant operational ad strategic responsibilities were split between various services areas, mainly the Community Services, Customer, Digital and Collection Services, Housing and Environmental Services Teams.  Moving forward, the central Fleet Management team would sit within Environmental Services.

The Committee welcomed this step forward and were pleased to note the proposed introduction of a ‘one fleet approach’ which would no doubt simplify the process if a shared service was ever considered.

Resolved that –

1)    The Sustainable Fleet Management Strategy for Runnymede Borough Council, as attached at Appendix A in the agenda pack, be endorsed by the Environment and Sustainability Committee

    
      2)  This Committee recommends that the strategy be endorsed by the Corporate

           Management Committee at the meeting of 21 March 2024.

      3)  Subject to endorsement of the strategy by the Corporate Management
           Committee on 21 March 2024, the strategy be recommended to Full Council
           for adoption.