Document Events on the Green

The Corporate Head of Environmental Services advised the Committee that there was an error in 4.1 of the agenda report.  As previously advised any income from events did not go into earmarked reserves but was credited into the parks revenue account.

The Committee was asked to consider four event applications for events proposed to take place on the Green in 2024.

Runnymede Classic Car Show – 18 August 2024

The Committee was asked to consider the application for the Runnymede Classic Car Show to use the Green on 18 August 2024.  The Car Show was an annual event (except for 2023) which raised money for charity.  All profits from this year’s car show would go to local charities including Runnymede Food banks.

The show normally took place on Runnymede Meadows and Officers had agreed the application to hire Runnymede Meadows for the 2024 event.  However, after permission was given to the organiser, it was discovered that the Council would not be able to get the hay cut on the meadows before the event.  Therefore, unfortunately the event had to be cancelled.

The event organiser had now requested to move the event to Englefield Green. 

The Committee noted that the application clashed with the date of the next application to be considered.  Officers were also advised by a member of the Committee that the Englefield Green Cricket Club would be likely to have a home fixture that day.

The Committee noted that under the terms of the licence held by the Cricket Club for use of the cricket pavilion and pitch they were obliged to supply the Council with a list of their home fixtures.   Officers advised the Committee that currently the Cricket Club was not supplying Officers with this information which made dealing with event applications very difficult.

The Committee was keen to support the application for the Classic Car Show particularly as it raised much needed money for local charities.

Members of the Committee asked Officers to advise the Cricket Club that the cricket pitch would not be available for match use on 18 August due to the Runnymede Classic Cars Show taking place. In addition,  Officers were asked to contact the Cricket Club regarding the Cricket Club supplying the Council with the list of home fixtures.

Downs Steam Fair – 16-18 August 2024

The Committee was asked to consider an application from Downs Steam Fair to hold a vintage funfair on the Green between 16 – 18 August.  Given the Committee had already approved an event for the date requested, unfortunately this application would have to be refused, it was also noted that a similar event had already been approved for September.   

Englefield Green Cricket Club Sponsors’ Day – 14 July 2024

Officers advised the Committee that the Cricket Club proposed to hold an event which included cricket and both live and recorded music.  Food would be served from a food truck and alcohol would be sold from the Cricket Club bar.   There would be no fairground rides or inflatables.

The event was similar to a previous event discussed at the last meeting of the Committee on 21 May 2024.  The event was outside of the club’s usual agreement to play cricket.

The Committee was pleased to note that the correct application process had been followed and supported the event.

Englefield Green Cricket Club President’s Day – 25 August 2024

Officers reported that the Cricket Club proposed to hold an event on 25 August which include cricket and both live and recorded music.  Food would be served by the pavilion from a food vendor and alcohol would be sold from the cricket club bar.  There would not be any fairground rides or inflatables.  The event was similar to a previous event discussed at the last meeting of the Committee on 21 May 2024.  The event was outside of the club’s usual agreement to play cricket.

The Committee was pleased to note that the correct application process had been followed and supported the event.

Resolved that:  

The application from the Runnymede Classic Car Show be approved.

The application from Downs Steam Fair be refused due to the clash of date with the application from the Runnymede Classic Car Show and a similar event already being approved for September this year.  The Committee would, however, favourably invite an application for next year

The application from Englefield Green Cricket Club Sponsors’ Day be approved.

The application from Englefield Green Cricket Club President’s Day be approved.