To confirm and sign as a correct record the Minutes of the meeting held on 27 September 2022 (Appendix ‘A).

The Minutes of the meeting held on 27 September 2022, were confirmed and signed as a correct record.

Apologies for absence were received from Councillor J Broadhead.

Members are invited to declare any disclosable pecuniary interests or other registrable and non-registrable interests in items on the agenda.

There were no declarations of Interest to record, other then those already declared by Members of the Committee on their main register of interests.

The Committee was asked to approve the various fees and charges under the remit of the Regulatory Committee, some of which were set in statute, others could be determined locally.

Members noted that setting the fees was the subject of a rigorous regime which had been in place since 2014.  The process involved seven elements.  These were application processing, consumables, administration, medical reports for drivers only, monitoring compliance or enforcement, hackney carriage rank rental cost and hackney carriage fare setting and advertising.  Officers calculated the cost of each element which resulted in the recommended fees.

The Committee noted that the current deficit for taxi licensing was approximately £86,000 for 2023/2024.  However, £10,600 represented non-rechargeable costs.  The reduction in the number of drivers and vehicles, mainly owing to competition from app based companies, explained the significant drop in income.  In 2017 the Council had licensed 228 drivers and 208 vehicles.  By contrast these had fallen to 92 drivers and 79 vehicles in 2022.  Officers were asked to calculate how much per resident the current deficit on taxi licensing was covering.

Officers explained that the Council’s costs had to be deemed reasonable in all aspects but that full cost recovery was an option should Members wish to consider this in the future.  This would be subject to obtaining legal advice and would need to be approved by the full Council as a major policy change which could have a negative effect on the taxi trade.

The Committee agreed that on average Runnymede’s fees and charges compared favourably with other boroughs, all of whom had different ways of determining their fees.  Members reviewed a series of statistical data, and appreciated the activity based costing approach taken by Officers.  It was agreed to provide the Committee with some of the slides after the meeting so they could better understand the background.  This also demonstrated the transparency of the fee setting process.

Members discussed other ways in which the service could reduce costs, assist drivers and encourage new drivers to apply.  It was observed that no economies of scale were currently being achieved.  Some on-costs (including a number of internal re-charges) were considered excessive, others such as the legislative requirement to advertise fees in a local newspaper were significantly expensive.

It was noted that in other service areas, particularly Community Services, shared services were an option to reduce cost.  However, Members agreed it was prudent to await a steer from central government before pursuing this.  Officers agreed to submit a report on future options for service delivery, different fee levels and their financial implications to a future meeting of the Committee.

The issue of rank provision was discussed, noting that despite the efforts of Members and Officers none had been made for the Magna Square development in Egham.  This was very disappointing.  The Committee sought to continue pursuing options for additional ranks in the borough, and Officers agreed to submit a report to a future meeting, subject to suitable locations becoming available or being identified.  ...  view the full minutes text for item 311.

There were no confidential or exempt items on the agenda.